How Can Online Fax Increase Your Productivity?

By Tina L Douglas

There is a lot of information out there on the cost of sending a fax on the internet versus sending a fax using a conventional fax machine. You may have heard that it's cheaper and faster, but what are the other benefits of sending faxes online? There may be more than you think.

Using your computer rather than a fax machine cuts down on the amount of paper that you use, so it's more environmentally friendly. Since fax machines can be one of the worst producers of paper waste in the workplace, this can really have a large impact. You can use the web interface on the service's website to preview any fax that you get, and then you can decide if it is something you would like to print out. If not, you can just delete the file. This can even allow your office to fax without using any paper at all; creating no paper waste whatsoever. Of course, you can easily print out a fax if you want to, but, unlike with older machines, you don't have to every time anymore.

You may have left important file sitting on the table at home before, when you really needed to take them with you to work. Or you might have left files at work when you should have brought them home with you. Internet faxing stores your faxes in an online account as digital files. This means it doesn't matter if you leave a printed copy of something important somewhere else, or even if you lost the file altogether. You can just get online and you have access to your files. This saves you a lot of worry, and you can access your faxes instantly. You can also save the files and burn them to a data disc, for easy storage and backup. This takes up a lot less space and it's easier to find your files when you compare it to storing things in a file cabinet. It used to be easy to lose your old faxes, and hard to find them if you ever needed them again. Online fax makes it a lot easier to find your faxes and to access them at any time.

Another reason older machines could cause you to waste time was because they could only send one fax at a time and oftentimes, an office only had one fax machine. If someone else was using it, you'd have to wait your turn. And because there machines could be fairly slow, or the line could be busy, you might have ended up waiting a long time. With online fax services, you don't have to wait your turn foe the machine anymore. Each employee is able to fax from his or her own desk, and it's possible for everyone to be sending faxes at the same time. If you forgot to fax something at work, you don't need to go back to work to fax it, either. You can fax it from your home, or anywhere else that has an internet connection.

Tina L. Douglas is a well established author on the topic of online fax.

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